We Are Notaries — We Are a Team

 

In the world of real estate and lending, every successful closing is the result of collaboration. From title officers to loan officers, processors, brokers, and yes, the notaries, each of us plays a vital role. The truth is simple: if the loan doesn’t close, no one gets paid. That includes everyone from the first phone call to the final signature.

As notaries, we are often the last face the signer sees, the final step before the deal is done. That’s why it’s critical that we show up competent, professional, and personable. We’re not just handling paperwork; we’re representing the entire process and the team behind it.

We must remember: we’re not just individuals in this. We are part of a larger machine, and our work reflects on everyone involved. Our success is shared. Our professionalism impacts more than just ourselves.

There is no “I” in this work, there is only “We.” We are notaries. We are here to serve, to assist, and to bring the team across the finish line.

Together, we close.

Can School Documents Be Notarized Remotely?

 

Remote notarization has become a convenient option for many, but can school documents be notarized remotely? The answer is yes in many cases, depending on local laws and the document’s requirements. Remote online notarization (RON) allows individuals to have documents notarized via secure video calls, making it ideal for busy parents, students, or those abroad. This short blog explains remote notarization for school documents and offers three tips for a smooth process.

Remote notarization is permitted in many U.S. states and some countries, where notaries use secure platforms to verify identities, witness signatures, and apply digital notarial seals. School documents like enrollment forms, parental consent forms, or residency affidavits can often be notarized remotely if the state or receiving institution accepts RON. However, some documents, like certified copies of transcripts or diplomas, may not be eligible for remote notarization in certain jurisdictions due to restrictions on certifying public records.

Always check with the school or receiving party to confirm they accept remotely notarized documents, as some may require traditional in-person notarization or additional authentication, like an apostille for international use.

Three Tips for Remote Notarization of School Documents

1. Confirm RON Eligibility with Local Laws and the Recipient
   Verify that your state or country permits remote notarization for the specific school document. Check with the school or organization to ensure they accept RON documents. Some platforms, like Notarize or DocuSign Notary, provide guidance on state-specific rules.

2. Prepare Digital Documents and Reliable Technology
   Ensure your school document is in a digital format (e.g., PDF) and complete before the notarization session. Have a reliable internet connection, a webcam, and a government-issued photo ID ready for identity verification during the video call.

3. Choose a Reputable RON Platform or Notary
   Select a trusted remote notarization platform or a notary experienced with RON and school documents. Confirm the notary is commissioned in a state that allows RON and understands any additional requirements, like digital certificates for international use.

Conclusion

Remote notarization can be a game-changer for notarizing school documents, offering convenience and flexibility. By confirming eligibility, preparing your documents and tech, and choosing a reputable notary, you can ensure a seamless process. Always verify with the receiving party to avoid issues, especially for international or specialized documents.